New Hire Onboarding

6 sections

1

Personal Information

Start with your church code — we'll look up your church automatically.

Church Code *

Your church code is formatted as INITIALS-STATE (e.g. GCC-UT, TBC-TX). It's in the title of your church's Basecamp group. If you're unsure, ask your supervisor.

Church Name

Auto-filled when a valid church code is entered.

Legal First Name *

Legal Last Name *

Gender *

Date of Birth *

Personal Email *

Use your personal address — not a church email. This is where your W-2 and payroll access will be sent.

Phone Number *

Home Address *

Address Line 2

City *

State *

ZIP Code *

2

Employment Details

Tell us about your role and compensation.

Employment Start Date *

Position Title *

Social Security Number *

Required for payroll and tax filing. Your SSN is never stored in our database.

Pay Type *

SalaryHourly

Pay Schedule

Your pay schedule is set by your church. It will appear here once you enter your church code above.

3

Supervisor

Your supervisor will receive a separate email to confirm your hiring details before everything is processed.

Supervisor's Email Address *

This must be an active email address. Double-check before submitting.

I have carefully verified that the email address above is correct. *

Your supervisor will receive an email with a link to confirm your start date, pay details, system access, and benefits. You'll both receive a confirmation once everything is processed.

4

Tax Documents

Your W-4 withholding is managed through Intuit Workforce after your hire is processed.

Once your hire is processed, you'll receive an invitation to set up your Intuit Workforce account, where you can complete your W-4, set up paycheck direct deposit, and view your pay stubs.

Are you subject to local income tax? *

YesNoNot Sure

Some cities and counties levy a local income tax. If unsure, select "Not Sure" — we may follow up with you for clarification during processing.

I understand I will receive a separate Intuit Workforce invitation to set up my paycheck direct deposit, complete my W-4 withholding, and access my pay stubs — and that I cannot receive my first paycheck until that setup is complete. *

5

Reimbursement Direct Deposit

For expense reimbursements only. Your paycheck is handled separately through Intuit Workforce.

This account will be used for expense reimbursements — mileage, supplies, and other approved costs. Your paycheck direct deposit is set up separately through your Intuit Workforce account.

Account Type *

CheckingSavings

Routing Number *

Account Number *

Voided Check (or bank letter with account details)

Click to upload a file

PDF, JPG, PNG, or Word document accepted

Optional but helpful. Write "VOID" across a check and photograph it, or attach a bank letter showing your routing and account numbers.

6

Benefits

Let us know what benefits you'll be receiving. Exact amounts and effective dates will be confirmed by your supervisor.

Check all that apply to your role. Your supervisor's confirmation step will capture the specific dollar amounts and enrollment details.

Retirement plan (e.g. 403(b), SIMPLE IRA, Guidestone)

Cell phone reimbursement / allowance

Vehicle allowance or mileage reimbursement

Healthcare / medical insurance

Other benefit (describe below)